Have you recently added a new practice location, changed your name, switched your account to a different bank, or incorporated your practice? Congratulations! But make sure you take the final step of notifying payers so that payments won’t be disrupted, revalidations won’t be sent to the wrong address, or your billing privileges won’t be revoked.
Some government payers like Medicaid and Medicare have guidelines about how quickly that information should be changed. In Indiana, you have ten business days to notify Medicaid of any changes. For WPS Medicare, Indiana providers must submit notification of a change in ownership within 30 days, and all other changes must be submitted within 90 days. Other than change of ownership, most Medicare changes can be made online through the Internet-based Provider Enrollment, Chain and Ownership System (Internet-based PECOS).
In addition to the rules mandating change notification for government payers, another good reason to keep your provider information up-to-date with payers is so that 1099s can be filed correctly. If your accountant has not already reminded you, the end of the year is just around the corner, and it’s time to start thinking about 2014 income taxes.
Speaking of taxes, don’t forget to notify the IRS if your address changed, as well as sending updated W-9 forms to any payers.
Other links Indiana providers may need for updating your contact information are as follows: The Medical Licensing Board of Indiana, Indiana Practitioner Controlled Substances Registration, the United States Postal Service, and The American Medical Association Secure Data Change Form.
For CIPROMS clients who utilize our provider enrollment and credentialing services, we take care of submitting changes to many payers and other professional licensing boards for you. But you have to let us know!
For more information about updating your provider information with payers and government entities, contact CIPROMS today.
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